Academic Administration

Academic Administration provides services that support the academic mission of UNIST

Academic Administration

Program Duration / Maximum Period for Enrollment

  • 1. Program Duration
    • Period that the students must register and take courses for graduation or Course completion.
    • Undergraduate Program: 4 years
    • * If degree requirements are met, the duration can be reduced for the undergraduates.
  • 2. Maximum Period for Enrollment
    • The maximum period that is allowed for the students to be enrolled:
    • Undergraduate Program: 6 years
    • * Students who do not complete the program until the period ends will be expelled from the university. (Period of academic leave is excluded in this period).
  • 3. Academic Year and Semesters
    • School year starts on March 1st and ends on the last day of February of the following year
    • Semesters: 1st semester/2nd semester
    • Session: Summer/Winter session

Academic Leave / Return to School

1. Academic Leave
Academic Leave
Category Subcategory
Military service
Personal Reasons Illness
Study, Studying abroad, Personal reasons
Internship, Entrepreneurship
Etc.

* Academic leave for military service is allowed after the draft notice is issued.

2. Application Methods & Period
Application Methods & Period
Methods Contents Period Procedures
Application using the Internet General academic leave, leave for military service Designated period(January, July):
refer to the academic calendar
Portal→Student Registry→Status Change→Application for leave
Application via document Leave for illness, entrepreneurship, pregnancy, childbirth Designated period, refer to the academic calendar Submit ‘Request for academic leave’ to school office with documentary evidence

* For detailed information, please refer to portal notice.

  • Freshmen and readmitted student cannot apply for academic leave for the first semester except for the military service and illness.
    The period for academic leave cannot be longer than one year at a time.
    • Students can have academic leave for one semester or two semesters at a time.
    Students can apply for academic leave no longer than two years during the period of attendance at the university.
    • Leave for military service is not included in the number of leave period that can be granted.
    • Leave for pregnancy, childbirth, child care, entrepreneurship shall be permitted within two years and it is also not included in the number of leave periods that can be granted.
    Academic leave for military service
      • Students joining the army during academic leave must apply for academic leave for military service with a copy of the notice for military duty attached.
        (otherwise, after the designated period of academic leave ends, he/she will be expelled.)

    * After discharge, a copy of the certificate of discharge should be attached when applying academic return.

    • If going home is ordered in the military service, you should submit a certificate of the order, request for academic return or general leave to your school office directly.
  • 3. Check points when applying academic leave
    • Books checked out: When applying for academic leave, no books should be overdue and all books checked out should be returned.
    • Scholarship: Scholarship recipients must consult with the staff member in charge of the scholarship from the student supporting team before applying for academic leave(217-1132).
  • 4. Academic Return Period & Procedure
    • During designated period: Apply using the internet, January / July(Refer to the academic calendar)
    • Procedure: Portal→Student Registry→Status Change→Application for return
    • Students who do not return to school in the semester following the expiration of his/herleave of absence will be expelled according to school regulation.

Voluntary Resignation, Dismissal from the University

1. Voluntary Resignation
  • Any student wishing to voluntarily withdraw from the university should submit application for voluntary resignation to school office with the reasons specified and co-signed by student’s guarantor to obtain approval from student’s academic advisor, the school head.
2. Dismissal from the University
    • A student in any of the following clauses shall be dismissed from the university according to school regulation.
      • A person who fails to return to school in the semester following the expiration of his/her leave of absence.
      • A person who does not enroll within the designated enrollment period and does not finish course registration for each semester.
      • A person who has received a total of three academic warnings.

A person who has been placed on academic warning for two consecutive semesters shall be given in a status of one year academic leave. (on and after 2014 entrants.)
If a readmitted student receives one more academic warning after readmission, he/she will be expelled permanently.

    • A person who fails to complete his/her program within the maximum period for enrollment.
  • Interdisciplinary Major

    1. What is an Interdisciplinary Major?
    • All students admitted are required to take general courses during their first year before declaring their majors. For graduation, students need to complete at least two majors, 1st track and 2nd track.
    • According to the curriculum of each track, a minimum of 54 credits for the 1st track and a minimum of 18 credits for the 2nd track must be completed. (On and after 2016 entrants)
    • Credits from a course that is common in more than two tracks is calculated only once.
    2. School Selection
    • At the end of the spring semester, freshmen should select their own school through preliminary selection, considering their talent, desire and future career.
    • At the end of first year, freshmen should select a school from the field to which they were admitted. The 1st track should be chosen from their selected school, and the 2nd track can be chosen from any other track regardless of the school or field of study.
    3. Change of School and Track for Enrolled Students
    • Application period: At the end of every semester (during the designated period – refer to the academic calendar)
    • Enrolled sophomore, junior, senior students can apply. However, students who are in their eighth semester or beyond cannot apply for field/school/track change.
      • Student can be approved or refused based on school’s own examination.
    4. Change of Field [i.e. Engineering→Business or Business→Engineering]: Currently enrolled students only sophomore and junior
    • Application period: At the end of every semester (during the designated period – refer to the academic calendar)
    • Qualification
    Change of Field [Engineering→Business or Business→Engineering]: Currently enrolled students only sophomore and junior
    Division Engineering → Business Business → Engineering
    2009, 2010 Entrants GPA 3.3 • Total GPA 3.3
    • GPA of mathand science (Fundamental) 3.3
    2011~2015 Entrants GPA 3.3 • Total GPA 3.3
    • GPA of mathand science (Fundamental) 3.5
    Entrants on and after 2016 GPA 3.3 • Total GPA 3.3
    • GPA of mathand science (Fundamental) 3.5
    • Compulsory complete of 4 or more courses in mathand science (Fundamental), and each course should be 3.3(B+) or above.
    • Credits needed for applying change of field

    Entrants on and after 2016
    Applying semester Credits needed
    3 semester More than 35 credits
    4 semester More than 52 credits
    5 semester More than 70 credits
    6 semester More than 87 credits
    7 semester More than 105 credits
    5. Application period/procedure
    • Application period : At the end of every semester(refer to the academic calendar)
    • Application procedure : Portal-Student Registry-Select/change school and track (online)
      • Student should consult with academic adviser before or after application.
      • After student’s application, the adviser and current school head, and the changed school head would approve or refuse via online.
    • If a student applies for a field change or track change in different field, he/she need to take field’s fundamental courses.
    6. Interdisciplinary double major
    • Credits
      • 1st track: 48 credits, double major : 48 credits
        • Maximum 9 overlapped credits can be approved.
      • ※ Interdisciplinary double major credits for 2016 (credit raise) entrants is being examined.
        If it is decided, we will announce soon through portal notice.
      • Diploma: 1st track/school/degree and double major track/school/degree are all written in interdisciplinary double major diploma.
      • Application period : At the end of every semester
      • For whom : Enrolled student who are in their six to seventh semester
  • Tuition
    • Tuition fee should be paid during the designated period. (Please refer to the academic calendar at UNIST website www.unist.ac.kr)
    • For students who get scholarships and are planning to have academic leave:
      The scholarship will be paid after you return to school. So you can complete the tuition fee payment during the designated period.
    • If you have any question about the scholarship and tuition fee payment, please contact the Student Support Team.
  • Important Checklists when applying for academic leave
    • Books checked out: When applying for academic leave, no books should be overdue and all books checked out should be returned.
    • Scholarship: All scholarship recipients must consult with the staff member in charge of the scholarship from the Student Supporting Team before applying for academic leave.
  • Update your contact information on Portal-ERP-Student Registry-Student information browsing and change
    • Student’s Contact Information: Please indicate your home phone number, cell phone number, and e-mail address.
    • Guardian’s Information: Please indicate a home phone or cell phone number which can be contacted during working hours (9:00 a.m.~6:00 p.m.)
5. Academic Return Period & Procedure
    • During designated period: Apply using the Internet in January / July (refer to the academic calendar)
  • Undesignated period : Document Request (submit a request to the school office)
    • ※ After discharge of military service, returning to school can be acceptable until 1/4 past the beginning of the semester.
6. Procedure
  • During designated period: Apply via Internet
    • Portal → ERP → Student Registry → Status change → Apply for leave/return
  • During designated period: Apply via Internet
  • Undesignated period : Document request (submit a request to the school office)
    • UNIST Homepage → Campus life → Campus Service→ Printable Forms → Print out “Request for Return to School”, Fill out the form (with applicant and guardian’s signature) → Approval by adviser → Submit to the school office
  • Documents required (for military service)
    • After discharge of military service, a copy of the certificate of discharge or copy of resident registration (with the military record) should be submitted to the school office.

Voluntary Permanent Academic leave & Dismissal from the University

Voluntary Permanent Academic Leave [Voluntary Withdrawal]
  • Any student wishing to voluntarily withdraw from the university shall submit an application for withdrawal with the specified reasons and co-sign of his/her guarantor in order to obtain approval from his/her adviser, the school head, and the president of the university.
Dismissal from the University
  • A student in any of the following clauses shall be dismissed from the university by the president of the university. (School Regulations, Article 30, 54)
    • 1) A person who fails to return to school in the semester following the expiration of his/her leave of absence.
    • 2) A person who does not enroll within the designated enrollment period for each semester.
    • 3) A person who has received a total of three academic warnings and is considered unable to complete his/her program.
      * A student who has been placed on academic warning for two consecutive semesters shall be suspended for one year. If placed on academic warning for a total of three times during his/her enrollment at the University, the student will be expelled from the university.
      * This clause is applied to students who entered from 2014 onward.
    • 4) A person who fails to complete his/her program within the maximum period for enrollment

Selection of School & Interdisciplinary Major / Change of Field

1. What is an Interdisciplinary Major?
  • Students should take at least two tracks and they are marked as “BS in the multi-disciplinary majors of Track 1, School 1 and Track 2, School 2)” on your diploma.
  • Students should select a school in their admitted field of program, and at least one track should be chosen from the school they select (Track 1). Track 2 can be chosen in any other track regardless of the school or field of study.
  • A credit from a course that is common in more than two tracks is calculated only once (the common course can satisfy the qualification of the tracks taken, but the overlapped credits should be substituted by the other course’s credits in the tracks of the interdisciplinary major).
  • ※ The students who entered between 2009-2013 can take the 2014 curriculum track, but they cannot revert to the old curriculum track.
  • ※ Within the same curriculum students can change their majors.
2. School Selection (for enrolled freshmen)
  • At the end of the freshman year, students should select their own school through preliminary selection, considering their talent, desire and future career.
  • Preliminary Application Period: At the end of spring semester (during the designated period)
  • Final Application Period: At the end of fall semester (during the designated period)
  • Procedure:
    • Portal Log in → ERP → Student Registry → Major / Track → Select / Change School & Track → Print the Application Document → Get the advisor’s approval → Submit the document to the relevant school
    • Preliminary selection can be done on the portal site to select the school/track without documents.
3. Change of Track (changing the major track within the same school or changing the second track): Only permitted between the sophomore and the first semester of senior year. The students must be enrolled at the time of application.
  • Application Period: At the end of every semester (during the designated period-refer to the academic calendar)
  • Qualification : no restrictions
  • Application procedure:
    • Portal Log in → ERP → Student Registry → Major / Track → Select / Change School & Track → Print the Application Document → Get the advisor’s approval
    • Submit the document to the relevant school
4. Change of School (within the Same School): Only permitted between the sophomore and the first semester of senior year. The students must be enrolled at the time of application
  • Application Period: At the end of every semester (during the designated period-refer to the academic calendar)
  • Qualification: No restrictions
  • Application procedure:
    • Portal Log in → ERP → Student Registry → Major / Track → Select / Change School & Track → Print the Application Document → Get the advisor’s approval → Submit the document to the relevant school
5. Change of Field (Engineering -> Business or Business -> Engineering): Only for enrolled sophomore and junior students.
  • Application Period: At the end of every semester (during the designated period-refer to the academic calendar)
6. Qualification
    • [Students who entered in 2009 and 2010 academic years]
      1) Engineering Field → Business Administration Field : GPA over 3.3
      2) Business Administration Field → Engineering Field : GPA over 3.3 in math and science
    • [Students who entered after 2011 academic year]
      1) Engineering Field → Business Administration Field : GPA over 3.3
      2) Business Administration Field → Engineering Field : GPA over 3.3 and GPA over 3.5 in math and science
  • Procedure
    • Same as the procedure of School/Track Change: Portal Log in → ERP → Student Registry → Major / Track → Select / Change School & Track → Print the Application Document → Get the advisor’s approval → Submit the document to the school office.
    • A transcript should be submitted together. The application document should be submitted to his/her current school office with approval from the adviser and the school head. Then, the approval is needed from the school head that a student wants to belong to and the president of this university.

CLASS

Attendance

  • A grade can be given only when a student attends more than 3/4 of the total class hours.
  • In case of unavoidable circumstances, attendance can be approved when a student submits a ‘Request for Attendance Approval’ with the school head’s signature on it to the instructor in charge of the course.
1. Electronic Attendance System
  • Purpose
    • The electronic attendance system is used for reducing the time to check students’ attendance. By touching a students’ ID card on the attendance check machine. The attendance information is transferred to the attendance managing webpage in real-time, so it guarantees the convenience of managing attendance.
    Course Support System
    • After students touch their ID on the machine, they can directly check their attendance on the LCD screen. The electronic attendance check is solely the conscientious responsibility of the student, who must check it with their own ID card.
    Features
    • Using self-attendance method
    • Providing course information (course name, instructor information, lecture time, class size, etc.) in real-time.
    • Lecture schedule, notice, and promotional video are additionally provided.
    • Web service for browsing and managing attendance is provided.
    Web Service
    • Browsing Attendance: Students can browse the attendance of the courses they registered for.
    • Submit an Objection: When the attendance is not approved even after students check the attendance with their ID card or mobile bar code. Students can ask about their attendance to the course instructor.
    Criterion of Attendance Checking
    • Between the minutes before a lecture begins and ten minutes after it starts : Attended ( O )
    • Ten minutes to thirty minutes after a lecture starts : Lateness ( / )
    • Thirty minutes after a lecture to the end of it : Absent ( X )
    • Not present at a lecture : Absent ( X )

Test & Exam

1. Types of Tests & Exams
  • Regular Tests, Mid-term exams, Final Exams
  • Other Tests: Quiz, Report, Laboratory Report, Assignment, etc.
  • Test Period: Refer to the Academic calendar (for Liberal Arts and Fundamental courses exam time table will be issued, and for other courses exams can be taken separately according to the instructors’ policy for each class)
2. Exceptional Cases
  • Students who cannot take an exam due to disease or unavoidable reasons should submit an “Application for an Exceptional Test” with the relevant documents and receive an approval from the course instructor, adviser, the school head, and the president.
  • Students will receive “I (Incomplete)” before getting the test score from the exceptional test, and will receive an “F” when they do not take the exam.
  • Exceptional test should be administered within one month after a semester ends.

GRADUATION

1. Degree Requirements
  • Total Credits
    • Engineering Field: 141 credits
    • Business Administration: 140 credits
    • Total credits above is applied to on and after 2016 entrants.
  • English proficiency score: students should submit at least one of the English proficiency test score in the table below to school office.
    • TOEFL(IBT) 80
    • TOEIC 800
    • G-TELP(Level 2) 67
    • G-TELP(Level 3) 89
    • TEPS 640
    • IELTS 6.5
    • TOEIC Speaking & Writing 270 (Students who entered between 2009 and 2013 : TOEIC Speaking & Writing 250)
  • UNIST Leadership Program
    • Students who entered school in 2009: 4AU
    • Students who entered school after 2010: 8AU
2. Early Graduation
  • Requirements
    • All of the graduation requirements should be met
    • GPA over 3.4
  • Students who want to apply for early graduation should submit the “Application for Early Graduation” to the school office during the designated period at the beginning of every semester.